How I Got a Paid Contract from a Busy CEO in 1 Week with a Cold Email

The following is a guest post by Devesh Khanal, who reached out to me via e-mail with a very compelling cold e-mail. I usually ignore cold e-mails but Devesh really stood out with his offering and wasn’t aggressive at all. He ended up getting a paid contract with me and more leads as a result of his work upfront. Take it away Devesh…

When I first tried to start my own business, I had this unhealthy idea that there was a secret inner circle that you had to be in to get clients or customers:

  • If I just got one famous client for this new service business, I’d have enough connections to get clients forever.
  • If we could just get covered in TechCrunch, we’d kickstart our userbase
  • If I could just get a guest post on that one blog…

And on and on.

Sadly, I used this false “inner circle” assumption to just stew in frustration and not take action. In fact many times it almost led me to give up and “just go get a job.”

image03 How I Got a Paid Contract from a Busy CEO in 1 Week with a Cold Email

My unhealthy idea of not being able to penetrate a fictitious secret inner circle of successful people.

 

Talk to any successful entrepreneur though, and they’ll tell you that’s not unusual. Starting is hard. You have to deal with The Struggle.

That’s why “How did you get your first 100 users?” is a question Eric asks almost all his interview guests. And that’s why the first “Growth Takeaway” in his 9 Growth Takeaways e-book is about starting.

Starting any business and getting your first few customers can be tough even if you’re already successful and have a deep network, but it’s even harder if you’re not famous and have limited “connections”.

So how did I recently get 3 out of my first 3 cold emails to respond and eventually hire me for a brand new service business, including Eric Siu?

I’ll show you exactly how I did this, including my exact email, word for word. But first, we need to introduce the basic strategy.

The Basic Strategy: The Over-the-Top Cold Email

My basic strategy was simply this: I sent a cold email with a ridiculously thorough, uniquely personal set of ideas in it, presented in a clear and personal way, so they simply couldn’t ignore me.

image00 How I Got a Paid Contract from a Busy CEO in 1 Week with a Cold Email

The Basic Strategy: Be the green email.

 

Not “I have this service that would be useful to you, do you want it?”, nor “Can I buy you a cup of coffee and have you mentor me?” nor “Can I interview you for my blog that you’ve never heard of?” but something actually valuable to them that you took hours to research and present. Here’s a confession: This idea is not original. In fact, it’s obscenely non-original. The very experts we’re trying to reach — successful entrepreneurs — who get tons of cold email pitches have repeatedly given this advice out for contacting them and others:

This advice is easy to skim over and promptly ignore. “Yeah yeah, add value, got it.” But getting this right can be the difference between up-leveling your growth versus being caught in a cynical “the world is cruel” cycle. Let’s dig into how to do it right.

What Doesn’t Matter: Formatting and Phrasing Minutiae

You might be tempted to look up the example emails in the links above and find some magic pattern, but I’ll save you the time:

  • the wording is different
  • the subject lines are different
  • the tone is different
  • even the length is different (but none are very long)

So you don’t need a magic email “template” to make this work. It’s really not about the email at all, that’s just a conduit, it’s all about the unique value you’re proposing. Most people think they are adding some value when they just haven’t tried hard enough to be unique. You need both. For example, look at this email I got, pitching me a guest post for an old student blog of mine:

image041 How I Got a Paid Contract from a Busy CEO in 1 Week with a Cold Email

Cold email I got. Too long, too generic.

 

I’ll save you the trouble of reading it: He wants to write a guest post about saving money in college. He has expertise in it. My blog was for students, so it’s relevant. In theory, that’s valuable. Surely college kids want to save money.

But here’s the thing, to a busy person, it’s not valuable enough. Why? Because it’s generic. It doesn’t stand out. Busy bloggers get pitched guest posts every day. This well meaning guy simply doesn’t do anything to really stand out.

Here’s what he could have done to stand out:

  • List out specific posts I’ve written and discuss how his idea would be directly related
  • Name drop high end blogs that he has written for and put me in the same category.

Any of those would have made me raise an eyerbow, but he didn’t do them. It was clear his email was generic. Remember, valuable and unique. Now let’s look at my email to Eric that got me hired in a week.

My Email to Eric That Got Me a Consulting Gig and Guest Post

I was pitching A/B testing (or “split testing”) websites to increase conversions. Split testing is a hot trend right now. With the rise of “lean startup” and “growth hacking” everyone wants to split test and measure their growth. And with online tools like Optimizely available, really anyone can do it.

I also knew that bloggers value email subscribers more than anything else because that’s the best way to connect to readers (and sell products).

So when my friend and mentor, Bryan Harris of Videofruit, mentioned that his email opt-in rate is the most important metric in his business, he knows he could split test pages to increase his opt-in rate, but doesn’t have the time to do it and would happily pay someone to do it for him, I knew there was a service business there.

Getting Bryan as a client was as easy — he knew who I was. But how would I get others? Enter the cold email.

But I didn’t want to email just any blogger, I wanted to email bloggers that were making money and/or had connections. In other words, the busy ones that would probably ignore my email. Sigh.

Enter the stand-out, over-the-top, too-awesome-to-ignore cold email.

I thought of other blogs that could use a similar service and Growth Everywhere seemed like a good candidate. But I didn’t have a warm intro to Eric, and I didn’t have any testimonials from famous clients. To make it even harder, Eric doesn’t just blog at Growth Everywhere, he’s the CEO of a major marketing firm and is super busy. Aye!

If I just sent him an email that said “Hey Eric, I do conversion optimization, can I optimize your site?” I might get a response, but who knows how many emails he gets like this every day. I didn’t want to leave it up to chance.

With no connection, no referral, and no massive prior success to point to, I had only one choice: show him step by step how he could improve conversions by split testing specific elements of Growth Everywhere. In other words, add massive value by just doing some of the work before hand, and send him an email he can’t ignore.

Here’s the email I sent him:

image05 How I Got a Paid Contract from a Busy CEO in 1 Week with a Cold Email

My exact email to Eric that got me a paid contract in 1 week and multiple more in a few months. Note the messed up formatting.

The Most Important Part of a Cold Email: Uniquely Personal Ideas

Here’s the stand out part: Instead of just saying “Can I optimize your site” I recorded a screencast of me walking through Growth Everywhere and showing Eric step by step how I (or he) could improve his conversions by split testing specific areas of his site.

Here’s the video:

 

My job was to stand out from every other cold email he got with something that was specifically useful to him. So I gave him a personal consultation about his site. I made annotated screenshots of specific pages of his site. I made a custom presentation. I walked through exactly what parts he could test. After I got him thinking “I really should do this” I showed him a way he could have it done without dealing with all the grunt work.

That’s right, I just gave away my ideas in the video. In theory, he could have watched the video and done them himself and seen results (I’ll talk about why he didn’t later).

Who does this? Nobody. That’s why it stands out.

For most people, this is the first thing they would do after they got hired. I did it before.

For this post, I asked Eric how many cold emails he’s received in the last year with this much specificity. Here’s his answer:

“I get cold e-mails all the time but I’ve never gotten something this specific. It really caught my eye because it was tailored to me and it clearly showed that Devesh was trying to help before anything else. He demonstrated to me that he was willing to risk investing the time and effort with no expectations.”

What my email doesn’t have:

Now, note the things my email does not include:

  • I don’t talk about myself and my background and my career aspirations No one cares. It may sound rude, but if you got 500 emails a day, could you really dig into the backstory of every sender? It’s just not possible.
  • I don’t link to a website or even a LinkedIn profile. This isn’t a bad idea, but it pales in comparison to the credibility you get from actually doing valuable work. And it doesn’t help pass our uniqueness test: everyone has a website with a portfolio, everyone has a LinkedIn profile.
  • I don’t lay out all of my recommendations in a massive email for him Long emails get ignored. Instead capture their attention with a short email and attach an unforgettable “free work” sample they just have to click on.
  • I don’t talk about cost, price, selling, or anything related to money Don’t talk about money in your first email to a stranger. Don’t even say “I’ll do this at first for free” or something like that. Just get them to respond. If they like you and want your product, money talk will naturally arise.
  • I don’t have fancy formatting In fact, something wonky happened in Gmail when I copied and pasted the text over from my text-editor and the formatting got all screwed up. Oh well. Goes to show that formatting doesn’t matter when the content is valuable.

My Uniquely Personal Over the Top Cold Email Results

Eric responded in the same day with this:

image01 How I Got a Paid Contract from a Busy CEO in 1 Week with a Cold Email

Eric’s response to me.

 

The very first thing he did was thank me for the email!

Apparently it was clear that I didn’t just fire off 50 of these emails in a day; it took time and effort to think through my recommendations for Growth Everywhere, create the video, and send it. And he’s right, it did take time.

And if that weren’t enough, he said it stands out and asked if he could use the video in a blog post (which is the post you’re reading now).

Success!

So far I’ve sent 6 of these emails out, have a 100% open rate, an 83% click on video rate (5 out of 6 watched the video), and got 3 deals out of it (50% deal rate).

In contrast I’ve previously sent out a cold pitch for presentation design that I thought was pretty good. It had a relevant before and after, it mentioned I had experience, it mentioned my academic background, it had a fancy signature with my website and LinkedIn, and it even had a personal intro that showed it wasn’t spammed out to thousands:

image02 How I Got a Paid Contract from a Busy CEO in 1 Week with a Cold Email

My poorly performing old email pitch for a different service.

 

Out of approximately 100 of these emails, I got a 16% response rate and a 0% successful deal rate.

That’s right out of 100 emails, not a single company wanted to hire me to design their presentation.

But, for three companies, I found their own presentations, redesigned their own slides, and sent it to them. For those 3 emails, which took a lot longer, I got a 100% response rate and got one deal that’s turned into a great relationship. All this from 3 emails.

Now, You Might Be Asking

But isn’t this a lot of work?

Yes it is. That’s the catch. But the good news is that means it will continue to make your emails stand out, because most people won’t put in the effort. I didn’t time it exactly, but the pitch to Eric took me a few hours in total. Not 20, and not 1, but maybe 5 – 7. It’s a good chunk of time for a cold email, but look at the result.

Won’t some people run off with my ideas and not hire me?

This is also possible. But if this is happening a lot, you’re not targeting the right people. Your ideal targets are ones who are successful and busy enough that they’d rather hire you to fix their problem than do it themselves. If you’re sending this to people that will do it themselves, they had a 0% chance of buying it from you in the first place.

But this is not scalable!

First, it’s actually more scalable than you think. You can outsource a lot of the repeat work if your service is high value enough. For example, I could train someone to compile a list of bloggers that match a criteria, create presentation templates with their brands, and leave only the analysis and video to me. But more importantly, we are not talking about scaling! We’re talking about starting. If you get a lot of traction, you can think about scale. But at the beginning you have to do things that don’t scale.

If you don’t believe me, download Eric’s 9 Growth Strategies of Top Entrepreneurs e-book and checkout the 1st strategy, or check out this famous article from Paul Graham of Y-Combinator.

Bonus: Getting Started Checklist Plus Uniquely Personal Pitch Ideas for 5 Other Services

To help you take action, I’ve put together a checklist to pitching any service via an over-the-top cold email. And, to help prevent you from thinking that your situation is totally different, I’ve put together a PDF of uniquely personal pitch ideas for 5 other services of networking situations, including:

  • copywriting
  • general marketing
  • virtual assistant
  • developers
  • sales

Click here to get these bonuses.

And finally, do you have interesting ways you’ve landed your first few customers? If so, tell us in the comments!

How I Got a Paid Contract from a Busy CEO in 1 Week with a Cold Email by

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  • http://videofruit.com Bryan Harris

    LOVE this! Great job Devesh!

    • http://deveshdesign.com DeveshKhanal

      Thanks Bryan! Your actionable articles set a standard.

  • Brian Dean

    Killer post, Devesh! I’m happy to say that I’m one of the 50% that you closed. You’re a smart dude and a good person to work with.

    • http://deveshdesign.com DeveshKhanal

      Thanks Brian! I’m no SEO genius, but you know…

    • http://teamtreehouse.com/ Eric Siu

      Totally agree with this. Devesh for the win!

  • Matthew Geer

    Hey Devesh, This is a great post. Thanks for taking the time to write it up.

    I got a question for you. Do you have much experience in AB testing / CRO? Was it even a concern for the people you pitched?

    This is an area I’d like to move to (from freelance writing). But I don’t have much experience in it, and definitely no case studies or past clients. But I’m confident I could still help others with it.

    I’m wondering how you would approach it. Maybe the videos are enough to ease those types of thoughts.

    What do you think?

    • http://deveshdesign.com DeveshKhanal

      Matthew,

      I had related experience in copywriting and design from designing websites, emails and presentations, but your last comment is correct, the video is key. Even if I had 10 yrs of experience, it’s still a cold pitch and the recipient just has to trust your word…not something you want to bank on. The video on the other hand is hard evidence. Your ideas in it have to be good. That will make or break it. If they are terrible it makes no difference how much experience you have and if they are good, same thing.

      You should try it! Send me the video when you make it.

      • Matthew Geer

        Thanks for the reply, Devesh.

        That makes sense; I’m probably over thinking it.

        I’ll create a video or two this week and send you a link. Should I do it here, or would email work better?

        • http://deveshdesign.com DeveshKhanal

          Matthew, yeah the subject line is not the key, the value inside is. “Increasing [sitename] conversions” isn’t very fancy but works. Email works best for sending the video.

  • http://t.co/uqdvdk8XMG David Guerra Terol

    Devesh, this is genuinely awesome. Has truly inspired me.

    Until now, I’ve written cold emails focusing on the subject line researching the last tweets of the prospect. Gave me a good response rate – although nearly zero leads. Unfortunately I can’t see it in your screenshots. Would love you share that as well.

    Congrats for the deals and the hard work.

    • http://deveshdesign.com DeveshKhanal

      David, the subject line in my email to Eric was “Increasing Growth Everywhere Conversions” and the subject line for the PowerPoint emails was “Name, I’d like to help design your presentations”. I didn’t do thorough subject line testing but the both got great (75%+) open rates.

  • http://foundrmag.com/ Nathan Chan

    Awesome post Devesh and Eric, killer information and extremely useful!

    • http://deveshdesign.com DeveshKhanal

      Thanks Nathan, glad you found it useful!

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